People (HR) Assistant

About Us

Avvoka is a leading legal technology company specializing in document automation. Our platform empowers law firms and in-house legal teams to draft, negotiate, and manage contracts more efficiently. We’re trusted by top names in the industry, enabling major deals with magic circle law firms like Allen & Overy, helping McDonald's open new chains, and licensing popular franchises with HBO and Sony.

Our team is dedicated to transforming the world of contracts, balancing innovation with a sense of humour in an inclusive, collaborative culture. We’re growing quickly, evolving from a bootstrapped start-up to a scale-up with 30% growth in headcount and over 70% organic revenue growth in the past year.

Join us to push the boundaries of legal technology and help redefine how the world contracts.

Who You Are

You’re an organised, proactive and emotionally intelligent individual who’s passionate about people, operations, and building great workplace experiences. You love the idea of helping a fast-growing legal tech scale-up run smoothly by making people processes more seamless, efficient, and human. You’re comfortable juggling tasks across recruitment, HR administration, systems, and employee engagement—and you bring care and attention to everything you do.

You'll work directly with the Head of People (me!) on a broad range of initiatives—from onboarding and culture to systems and compliance—offering you great exposure to strategic People Ops in a scale-up environment.

Key Responsibilities

1. HR Administration & Coordination

• Maintain and update employee records in the HRIS and ensure data accuracy
• Support with drafting contracts, offer letters, references, and other key documentation
• Manage key HR calendars, reminders, and internal communications

2. Recruitment Support

• Coordinate interview logistics and communications with candidates and hiring managers
• Assist with job advert creation, posting, and applicant tracking
• Support in screening applications and scheduling interview stages

3. Onboarding & Offboarding

• Organise new starter onboarding, including equipment logistics, welcome communications, and orientation schedules
• Support leaver processes, including exit interviews and documentation
• Track probation milestones and support managers in review processes

4. Culture & Engagement

• Help coordinate internal events, monthly socials, and recognition schemes
• Monitor and manage employee feedback surveys
• Support inclusion and wellbeing initiatives

5. Systems, Compliance & Reporting

• Maintain and improve HR documentation, policies, and templates
• Support audit preparation, reporting, and compliance with employment law
• Help administer systems including the HRIS, LMS, and document automation tools

Person Specification

The ideal candidate will have:

1. Strong administrative or coordination experience (HR or office admin experience a plus)
2. Great attention to detail and strong organisational skills
3. Excellent written and verbal communication skills

The desirable candidate will have:

1. Exposure to HR or recruitment processes in a start-up, scale-up or tech environment
2. Familiarity with UK employment processes and documentation
3. Experience with tools like Notion, BambooHR, or Monday.com

In addition to the technical and professional skills, we value:

• Proven experience or strong interest in B2B SaaS environments
• A strong track record or interest of contributing to the growth of fast-paced, scaling companies
• Exceptional adaptability in dynamic and rapidly evolving settings
• A proactive, solution-focused mindset with a strong drive to take ownership
• Resilience and the ability to maintain high performance under pressure

Benefits

• Remote-first working policy – employees are empowered to work from home and come into the office as needed, in alignment with team and business requirements
• Home office IT allowance
• Annual learning and development budget
• Flexible dress code
• 25 days annual leave + public holidays
• Right to request flexible working arrangements
• A collaborative, transparent company culture with real opportunities for growth

Why Join Us?

At Avvoka, you'll join a fast-growing, innovative team that is reshaping the legal tech industry. We offer a collaborative, inclusive culture where every voice matters, and you'll be empowered to make a real impact. With ample opportunities for professional development, career progression, and a range of employee benefits, Avvoka is the place to grow your career while making a difference in the legal world.

Equal Opportunities

We are an equal opportunity employer and are committed to creating a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds, identities, and experiences, including those from underrepresented groups. We are happy to provide accommodations for candidates with disabilities during the application process.