People (HR) Adminstrator

Department: People

Salary Range: Competitive, commensurate with experience

Contract Type: Indefinite Contractor

Working Schedule: Full-time, Monday to Friday, 9-6pm GMT

Location: Manila

Start Date: Flexible (we’d love you to join soon)

About Us

Avvoka is a fast-growing legal technology scale-up specializing in document automation. Our platform helps law firms and in-house teams draft, negotiate, and manage contracts more efficiently. We’re trusted by leading global brands — from Magic Circle law firms like AO Shearman to global franchises like HBO. — and have supported everything from billion-dollar transactions to international franchise deals.

We’re growing quickly, evolving from a bootstrapped start-up to scale-up, with 60% growth in headcount and over 70% organic revenue growth in the past year - so come join us on building a culture that’s innovative, collaborative, and inclusive.

Who You Are

You’re detail-driven, organised, and love making sure nothing slips through the cracks. While others may find admin work repetitive, you take pride in getting it right and keeping things running smoothly. You’re approachable, empathetic, and service-minded, but also confident enough to set boundaries and handle sensitive information with discretion.

You enjoy building structure — whether that’s a tracker, checklist, or tidy HRIS record — and you get satisfaction from knowing your work keeps the People function moving seamlessly. You’re proactive, dependable, and someone who can be trusted to deliver without being chased.

You’re also curious about the People Function, keen to learn and take on more responsibility as you grow. In short: you’re the steady anchor who loves details and process, working directly with the Head of People who thrives on strategy and big-picture thinking.

Key Responsibilities

1. HR Administration & Compliance

• Maintain accurate employee records in the HRIS and other systems.
• Support drafting, issuing, and filing contracts, policies, and compliance documents.
• Track probation, visa, and contract renewal dates with timely reminders.

2. Recruitment & Onboarding Support

• Schedule interviews, liaise with candidates, and manage ATS updates.
• Prepare onboarding packs and ensure smooth Day 1 experience for new hires.
• Support coordination of assessments, references, and right-to-work checks.

3. Employee Experience & Engagement

• Act as first point of contact for basic HR queries.
• Help organise employee engagement activities (socials, recognition, surveys).
• Track engagement data and escalate themes to the People Lead.

4. Performance & Development Support

• Assist with scheduling check-ins, feedback cycles, and training sessions.
• Update learning & development logs and performance records.
• Support communication and reminders around OKRs and reviews.

5. Systems & Operations Support

• Keep HRIS and M365 permissions updated in line with role changes.
• Generate reports (headcount, turnover, recruitment pipeline, absence data).
• Spot inefficiencies in workflows and suggest small process improvements.

Person Specification

• The Ideal Candidate has:
• 2-5 years of HR admin/assistant experience in a scale-up, professional services, or tech environment.
• Highly organised with excellent attention to detail.
• Comfortable handling confidential information with discretion.
• Tech-savvy (confident with HRIS, spreadsheets, and ideally Microsoft 365).
• Values: proactive, people-first mindset, dependable, and eager to learn.

The Desirable Candidate has:

• Exposure to legal, consultancy, or SaaS/tech environments.
• Experience supporting recruitment and onboarding end-to-end.
• Familiarity with UK employment law basics and compliance (e.g., visas, right-to-work).

In addition to the technical and professional skills, there are certain core attributes we value across all roles:

• Adaptability in dynamically evolving settings
• A proactive, solution-focused mindset with ownership
• A collaborative spirit, supporting and mentoring others
• Strong focus and prioritisation skills

💡 If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply anyway — you might be just the candidate we’re looking for.

Benefits

• Remote-first working policy – employees are empowered to work from home and come into the office based on role requirements
• Home office IT allowance (eligibility criteria apply)
• Annual learning and development budget (eligibility criteria apply)
• Clear pathways for professional development and career growth
• Flexible dress code (role-based requirements apply)
• 25 days annual leave + public holidays
• Right to request flexible working arrangements

Why Join Us?

At Avvoka, you'll join a considerate, innovative & inclusive team every voice matters, and you'll be empowered to make a real impact. With ample opportunities for professional development, career progression, and a range of employee benefits, Avvoka is the place to grow your career while making a difference in the legal world.

Equal Opportunities

We are an equal opportunity employer that celebrates diversity, committing to building an inclusive team that represents a variety of backgrounds.

We welcome applications from individuals of all backgrounds, identities, and experiences, including those from underrepresented groups. We’re also happy to provide accommodations for candidates with disabilities during the application process.